Ashlynd Anderson & Spencer Scott Wedding Timeline

KEY DETAILS

CROSS HOUSE FARMS
11145 Guilford Rd
Minneola, FL 34715

Rehearsal: N/A

Wedding Date: Friday 7/18/25 | 6 PM – 10 PM
Venue Access Time: 4 PM – 10 PM
Kids Welcome: Child-Friendly (3 kids)
✨Final Guest Count: 31 Guests
✨Final Vendor Count: 4 Vendors

Parking Instructions:

  • Vendors unload in front of the Garage.  

  • Accessible parking for guests is located in front of the Garage.  

  • Other guests park along the right fence line upon entry.

  • If the right side is full, additional parking is available in front of the left fence line.

 

Meet The Planners
Chaviano Celebrations

We’re Melissa & Doris, your go-to point of contact on the wedding day! Please direct all questions, updates, and on-the-day needs to us. Our role is to support the couple, manage the details, and ensure the day flows as stress-free as possible!

Lead Planner: Melissa Chaviano
Lead Coordinator: Doris Gonzalez

📞 Call/Text: 786.281.8421
Visit us: ChavianoCelebrations.com
Follow us: Instagram | Facebook | TikTok

ARRIVAL TIMES

Please review your arrival time carefully and plan accordingly to allow for traffic and any setup your service or role may require. Delays can impact the flow of the entire event, so timeliness is key to keeping everything on track.

VENDORS

10:00 AM – Decorator (ready for ceremony at 6pm)

2:00 PM – Hair & Makeup (Finished by 5pm)

4:00 PM – Planners

4:00 PM – DJ (ready for ceremony at 6pm)

4:30 PM – Grazing Table (ready for cocktail hour at 6:30pm)

5:15 PM – Photographer (ready for decor & detail shots by 5:30pm)

5:00 PM – Catering (ready for dinner at 7:30pm)

5:30 PM – Officiant (ready for ceremony at 6pm)

6:00 PM – Bartender (ready for cocktail hour at 6:30pm)

BRIDAL PARTY

2:00 PM – Bride & MOH (at venues bridal suite)

5:00 PM – Groom & Bestman (ready for ceremony at 6pm)

5:30 PM – Parents (ready for ceremony at 6pm)

HAIR & MAKEUP SCHEDULE

2:00 PM – 5 PM: Arrival & Setup (Venue Bridal Suite)

2 PM – 3:30 PM: Bride

3:30 PM – 5:00 PM: Maid of Honor

Pre & Post Ceremony Shot List

5:30–6:00 PM – Decor & Details
6:00–6:30 PM – Ceremony
6:30–6:45 PM – Family & Wedding Party Pics
6:45–7:30PM – Couples Portraits

WEDDING DAY TIMELINE

2:00 PM – 5 PM – Hair & Makeup

5:00 PM – 5:30 PM – All Bridal Party Onsite

5:30 PM – Photography begins

6:00 PM – 6:30 PM – Ceremony
Processional Order

  • Groom/Mom

  • Maid of Honor/Best Man

  • Ring Bearer

  • Bride/Father

6:15 PM – Grazing Table ready for Cocktail Hour

6:30 PM – 7:30 PM – Cocktail Hour & Photos

7:30 PM – 7:45 PM – Grand Entrance & Dances

8:00 PM – Photography concludes

7:45 PM – 8:45 PM – Dinner & Toasts (Vendors served after guests)

8:45 PM – 9:30 PM – Reception

  • Cake Cutting

  • Dancing

  • Bouquet Toss

9:00 PM – Bar Last Call
9:15 PM – Grand Exit (Sparklers or Glow Sticks)
9:30 PM – Bar Closed
9:30 PM – 10:00 PM – Guest Exit
10:00 PM – 11:00 PM – Breakdown & Vendor Exit

WEDDING MOOD BOARD

Color Pallet

Arch Inspo

Arch Inspo

Reception Table Inspo

Reception Table Inspo

Bouquet Inspo

Bouquet Inspo

DAY OF DETAILS

Breakfast/Lunch

Bride & MOH will eat before they arrive at the venue

Details

Who will have:
• Bouquets: Bride
• Boutonnieres: Bride
• Rings: Bride (Ring bearer)

Ceremony Preferences

  1. Officiant: Standing at altar

  2. Bridal Party Standing During Vows? Yes

  3. Flower Girl/Ring Bearer Stay Up Front? Yes

  4. Who Gives the Bride Away? Father/Bryan

  5. Ceremony Exit Moment: Dip & Kiss

  6. Any Special Ceremony Elements? N/A

  7. Who’s Mailing the Marriage License? Bride

Grand Entrance & First Dances

DJ introduces wedding party in this order:

  • Maid of Honor & Best Man — Lindsey & Tyler

DJ announces the couple as Mr. & Mrs. SCOTT

Wedding Dances:

  • Bride & Father Dance

  • Groom & Mother Dance

Reception Dinner Details

  1. Seating Arrangement: Open Seating

  2. Dinner Prayer By: Bryan - Brides Dad

  3. Dinner Service Style: Buffet

  4. Menu Options: Salsitas

  5. Bride’s Dinner Selection: Sampler

  6. Groom’s Dinner Selection: Sampler

  7. Any Allergies? Yes

    • If yes, what? Shellfish

  8. Food Truck? N/A

  9. Toasts & Speeches:

    • Open mic

Reception Games

  1. Bouquet Toss: Yes / No

Wedding Favor Preferences

  1. Giving Favors? Yes

  2. Type of Favors: Mini Jars of Honey

  3. Distribution Location: Reception Table per place setting

  4. Distribution Time: Reception Dinner

Grand Exit

  1. Type of Send-Off: Sparklers or Glow Sticks

  2. Send-Off Location: Venue Entrance

VENDOR DETAILS

Decorator Details

Decorator Arrival Time: 10:00 AM

What will the decorator set up?
• Welcome Table
• Arch & Ceremony Space
• Reception Tables
Memory Table: N/A

Linen Color Preferences:

All Table Linens: White & Tan
Buffet Table Linens: No linens - using side tables from venue

Photography & Videography

PHOTOGRAPHY

  1. Contracted Hours: 2 hours

  2. Coverage Time: 5:30 PM – 8 PM

  3. Second Shooter Included? N/A

  4. Photographer Assistant? N/A

  5. Getting Ready Photos? N/A

  6. Is couple seeing each other? No

  7. First Look? No

  8. First Touch? No

VIDEOGRAPHY

  1. Contracted Hours: N/A

  2. Coverage Time: N/A

Grazing Table by Creative Kitchen

  1. Grazing Table Arrival/Setup: 5:00 PM - 6:30 PM

    1. Bride will provide appetizer plates & napkins

Beverage & Bar Supplies

  1. Contracted Hours: 3 hours

  2. Coverage Time: 6:30 PM - 9:30 PM

Signature Drinks

Bride’s Drink: Bay Breeze
Groom’s Drink: Old Fashion

Supplies

Non-Alcoholic Drinks Supplied By: Bride
Premium Ice Provided By: Bride
Cups Provided By: Bride
Beverage Dispenser Provided By: Bride
Cooler Provided By: Bride (2 big coolers)
Who Will Take Alcohol Home? Bryan/Brides Father
Their Car Make & Model: Bryan’s Truck

Catering

  1. Catering Arrival Time: 5:00 PM

  2. Style of Dinner Service: Buffet

  3. Buffet Attendant: No - Self Serve

  4. Table Bussing By: Guest clean up after themselves after dinner

  5. Food Truck Parking Location: N/A

  6. Will Catering Provide Cocktail Hour Appetizers? No - Creative Kitchen

  7. If Yes, What Are They Serving? Grazing Table

Cake & Desserts

  1. Baker Delivery Time: Bride bringing

  2. Is Baker Setting Up Table? No - Name/Role

  3. Delivering Anything Else? No

  4. Package Top Tier for 1-Year Celebration? Yes, save 2 slices

  5. Who will cut the cake? Bride

Cake Table Preferences

Cake Topper? Yes - Last Names
Cake Knife? Yes
What goes on the cake table? Only cake
Other sweets on cake table? N/A
Additional sweets during event? Honey Jars
If yes, when? Reception Dinner

Special Transportation

N/A

MOST IMPORTANT

The Couple’s Top Priority is the DECORATIONS

COUPLES CHECKLIST

Personal & Essential Items

  • Marriage License + Black ink pen for signing

  • Copies of vows & ceremony readings 

  • Flip flops/backup shoes

  • Backup dress/outfit for bride

  • Backup shirt for groom

  • Sweater/Jacket

  • Umbrella

  • Personal photos you may be using

Tableware & Bar Items

  • Ice

  • Plates, Appetizer plates

  • Cups, Napkins

  • Silverware

  • Water Dispensers

  • Water or any non-alcoholic drinks

  • Cooler(s)

Cake & Send-Off

  • Cake Knife

  • Cake Topper

  • Cake Plates, Napkins & Silverware

  • Wedding Favors

  • Items for send-off

Other Event Essentials

  • Vendor tips or any pending payments

  • Any restroom amenities you'd like included

VENDOR TEAM

  • PLANNING & COORDINATION

    Melissa & Doris
    Chaviano Celebrations
    Phone: 786.281.8421
    ChavianoCelebrations@gmail.com
    @ChavianoCelebrations

  • HAIR & MAKEUP

    Lindsey
    352-232-8014
    Lindsgarner@aol.com
    N/A

  • DECORATOR

    Xiomara
    Events by Xiomara
    407-535-2398
    XiomaraPeralta19@yahoo.com
    @eventsbyxiomara

  • PHOTOGRAPHY

    Andrew
    Apex Films
    813-293-2852
    ApexPhotosUS@gmail.com
    @_ApexFilms_

  • OFFICIANT

    OFFICIANT

    Pastor Kenny Heard
    Lakeside Church
    321-400-7611
    office@thelakeside.church
    @thelakeside.church

  • GRAZING TABLE

    The Creative Kitchen
    Grazing Table
    904-735-2761
    thecreativekitchenparties@gmail.com
    @thecreativekitchenfl

  • CATERING

    Selena
    Salsitas Mexican Cuisine
    407-488-9427
    salsitasmexicancuisine@hotmail.com
    @salsitas_mexican_cuisine

  • BARTENDER

    Ashley Becerra
    Anytime Anywhere
    407-864-8714
    aa.mobilebarservice@gmail.com
    @aa_mobilebar

  • DJ/ENTERTAINMENT

    Paul Francis
    Revolushion
    407-232-0953
    pfrancis7410@gmail.com

  • BAKER

    Publix

VENDOR HANDLES

Venue: @CrossHouseFarmEvents
Planners: @ChavianoCelebrations
Decor: @EventsbyXiomara
Hair & Makeup: Lindsey
Photography: @_apexfilms_
Grazing Table: @thecreativekitchenfl
Catering: @Salsitas_mexican_cuisine
Bartending: @aa_mobilebar
DJ/Entertainment: DJ Paul
Officiant: @thelakeside.church
Cake: @Publix

WEDDING PARTY TEAM

GROOMS PARTY

Mother of the Groom
Regina
813-335-2927

Best Man
Tyler
813-210-1835
N/A

Ring Bearer
Gage

BRIDES PARTY

Father of the Bride
Bryan
N/A

Maid of Honor
Lindsey
352-232-8014
Lindsgarner@aol.com


Thank you to everyone who made today unforgettable. Congratulations to the newlyweds! Wishing them a lifetime of love & happiness!

Chaviano Celebrations
Your Planning Dream Team